Join Our Team!
(Updated 1/24/2023)
CIR is hiring the following positions:
Project Assistant (Rohnert Park Office)
Position Purpose
This administrative, non-remote support position assists the Executive Director, Program Manager, and Project Coordinator in implementing grant-funded training and technical assistance projects related to topics such as child abuse and family violence prevention, investigation, and treatment. The Project Assistant I is responsible for handling training registration, outreach and training announcements, electronic sharing of training resources, preparation of materials for training events, data entry, travel logistics, and related clerical and administrative tasks. This is a grant-supported hourly position subject to annual renewal of grant funds.
Essential Functions
Performs various moderate to complex clerical functions in a fast-paced environment. Major duties include:
● Responding to emails and phone calls from constituents
● Creating and disseminating flyers and brochures of various content through various mediums including listserv programs, Canva, email, and CIR website
● Entering and monitoring registration for events including assurance that participants registering for an event are appropriate attendees
● Tracking consultant paperwork, including contracts, invoices and travel reimbursements
● Editing, proofreading, printing, collating and coordination of shipping for training materials
● Using project databases and publishing training applications for detailed and accurate recordkeeping as required by project funders
● Using social media as a marketing tool for training events and general agency messaging
● Applying professional interpersonal and problem solving skills and problem solving abilities when interacting with internal and external constituents.
Qualifications
● A high school diploma, or its equivalent combined with 3 years related work experience in an administrative assistant capacity with a wide variety of duties and responsibilities is required
● This requirement can be met by an equivalent combination of education and experience
● Must demonstrate successful experience in the following areas:
● Using computers and word processing, database, and desktop publishing applications (e.g., Microsoft Word, Excel, PowerPoint, FileMaker Pro, and InDesign)
● Excellent writing, editing, and proofreading skills including thorough knowledge of English grammar, punctuation, and spelling
● Knowledge of and experience using electronic telecommunications such as e-mail, Internet, and teleconferencing
● Independently handling and prioritizing multiple assignments
● Excellent communication skills to effectively interact with public and staff
● Maintaining a positive and cooperative working style including ability and willingness to learn new skills
● Sound judgment, decision-making and time-management skills
● Other duties as assigned
Preferred Skills
● Familiarity with systems providing services to families and children
● Work or lived experience related to CIR topic areas
Physical Demands
This section describes physical demands representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations shall be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to
● Practice appropriate ergonomic positioning
● Use fine motor skills to perform job functions
Additional physical movements include:
● Ability to stand, walk, reach with hands and arms
● Climb, maintain balance while stooping, kneeling, crouching, or crawling
● Safely lift and/or move objects up to 20 pounds
● Perform repetitive motion while word processing.
Interested candidates please send resume and cover letter to sonia.sandoval-edinger@cirinc.org
CIR is committed to providing a work environment free of discrimination and harassment. Discrimination or harassment is not condoned, nor will it be tolerated, in the work place or any related activity. This includes discrimination or harassment on the basis of ancestry, age, color, disability (physical or mental, including HIV and AIDs), genetic information, gender, gender identity, gender expression, marital status, military or veteran status, national origin, race, religion (including religious dress and grooming), sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), sexual orientation, or request for FMLA. All such discrimination or harassment is unlawful and will not be tolerated from any employee. In addition, CIR will take reasonable steps to prevent discrimination and harassment from occurring.
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